Reitz Union > Event Services > Room Request Form

Room Request Form

Click here to download a printable version of the room request form. Complete the form and return to the Event Services Office located in 101 Reitz Union or fax to (352) 392-5100.

Customer and Billing Information
Organization:
Contact Person:
Position/Title:
Phone:
Email:
(students must provide a UF email address)
Address:
City:
State:
Zip:
Group type and Payment

Some equipment and rooms have rental fees associated with them. Please indicate the method of payment for your group in case there are charges for the room or equipment you reserve.


(Must be a registered organization with the Center for Student Involvement)

Payment Method

Provide Billing Address:

Payment Method

Payment information is required when completing the room request form. The PeopleSoft Chartfield numbers can be obtained from the Accounts Payable person in your respective department.

Dept ID
Fund #
Program Code
Flex (if applicable)
Project #
Source (if applicable)
PO Number (if applicable)

Payment Method

Event Information
Event Title:
(as it is to be displayed throughout the building)
Event Type:
Expected attendance:
Is a ticket, registration, conference, admission, vendor or similar fee charged or a donation requested from participants? Yes No
If non-UF individuals are attending, will they require internet access? Yes No
Will your event involve music, singing or amplified sound? Yes No
Are you planning to serve food and/or beverages? Yes No
Are you planning to serve alcohol?
(Alcohol Policy)		 Yes No

Event Description and Purpose

Room Selection

If the exact room is not available, may we substitute a comparable room?
Yes No

For student organization blanket meeting room reservations, is the meeting time flexible?
Yes No

Instructions for selecting Locations, Dates and Times

  • Select a room preference room from the drop down list.
  • The drop down box defaults to 'No Preference' in which case we will search for a room based on your expected attendance.
  • If you do not have a preferred room but need a specific type of room (i.e. ballroom, meeting room, outside area, etc.) then select that room type from the list and we will search for a room based on your expected attendance.
  • To add another date or time for the same room click 'Add Date/Time'. Selecting ?Clear Date/Times? will clear the date/time but keep the location.
  • If you need to add another room to your request, select 'Add new room' and another window will appear.
  • Selecting 'Remove Last Room' will remove the information for the last room on the list.
Location 1

Location:

Date: Starts: : Ends: :

 

 

Additional Comments

If necessary, please provide a description of your event. If your event requires multiple rooms on the same day but you did not select specific locations please provide the number of meeting rooms needed.

Set up Details
Please select type of seating needed

How much setup/decorating time do you need? Hours

How much cleanup time do you need? Hours

Will you need audio-visual equipment?
Yes No

If yes, please describe:

Agreement

I hereby attest that I am an authorized representative of the above listed organization with authority to reserve space and incur any applicable charges. I am aware that there may be room rental and/or equipment rental costs associated with this event and that if my organization refuses to pay these charges then I will be held personally liable. I understand that falsifying this information could result in my expulsion or any lesser sanction from the University of Florida (University of Florida Rule 65C1-4.016). I also understand that I must inform the Event Services Office of any changes to this event after this form has been submitted. I have read and agree to the terms and conditions for use of the Reitz Union facilities.

 

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Last Modified Monday, November 16, 2009
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