Non-University Groups

All users must comply with University of Florida regulations and policies and Reitz Union Office of Event Services policies. Users must also comply with appropriate state and federal laws, and fire and police department rules and regulations.

The Reitz Union facilities are not available to non-university groups on a regular basis (i.e., weekly, or monthly meetings). A tentative hold can be placed on a space for 30 days. Failure to confirm the reservation within that time frame will result in the tentative hold being cancelled.

If you are a company or organization not affiliated with the University of Florida and are interested in holding an information session about your business or conducting interviews for your open positions, you will need to make your reservation through the Career Connections Center. Information on this process can be found on the Career Connections Center website.


Non-University groups are required to either provide proof of Event Liability Insurance coverage or the Office of Event Services will purchase a Tenants’ and Users’ Liability Insurance policy (TULIP). The TULIP policy protects both the renter and the institution against claims by third parties who may be injured or experience damage to property as a result of participating in an event. The application will be completed by the Office of Event Services approximately two weeks prior to the event. Premium costs will be added to the reservation confirmation and the cost is based on the nature of the event, duration of the event, number of participants, and level of risk. A rate quote may be obtained from the Office of Event Services.

If providing own coverage, the policy must meet the following requirements:

  • General Liability per occurrence limits $1,000,000 on Bodily Injury and Property Damage
  • The policy must name as additional insureds:
    1. University of Florida Board of Trustees
    2. The University of Florida

Events Including Minors

Schools should have an adequate number of chaperones present based on the age and quantity of students in the group. The chaperones must always remain with the students. Students are expected to behave maturely and to respect the building and grounds. Disruption and vandalism will not be tolerated.